Excel is a very useful and smart tool to manage a great amount of tasks on a broad spectrum: to dos, financial reports, workload forecasts, and so on. However, we have to admit, it is easy to get lost trying to find out why a certain format is not accepted by this system – just remember how hard it can be to add data with special characters which excel detects as functions and you can’t convince it they are not. So, as we mentioned, we have a better idea. Let’s see what it is!
Just imagine the following situation. You are working in a team where certain parts of a project is devided amongst you and others. These parts are not independent of each other: you have to let a person know once you finished your task to make them able to continue with it on the next level. For example: translation. You have a project to translate, let’s say, a text from english to german about agricultural measurements of livestock breeding in Europe between 2000 and 2015. First, you need a translator to write the text in german, afterwards it needs to be proofread and sent back to the translator to make corrections and adjustments if applicable (and it is applicable in most of the time given the undeniable fact that humans make errors). Once it is done, it has to be sent back to the project manager to forward it to the client.
How do you manage it with excel? You probably create 3 coloumns: the first one includes the tasks of the translator, the second one the proofreader’s task and there has to be a third one for the project manager, too. Let’s say you are the proofreader in this project: once you are done with proofreading, you put a remark in the translator’s coloum to let them know they can continue with the task, then you write an email to them and share the excel, once the translator is done with the corrections, they put a remark in the project manager’s coloumn, write an e-mail and so on…
It all just sounds sooo 1990’s, doesn’t it?
That is why we based Babelprojekt – among other useful and simple functions – on a very efficient workflow management structure. Forget excel and the huge amount of emails you have to send and recieve. This intelligent system will do this work for you by sending a notification for your colleague who needs to be notified, and the same happens when you need to be notified. All automatically. No missed deadlines, no wasted time – so you can concentrate on doing your work flawlessly and right on time. Plus, now that a lot of your time is free for you to use, you can spead your wings and be the best linguist or project manager. What would be more important than your personal development and carrier?
Like we always used to say: we <3 translators, but we don’t like chaos. Check out what the system we described above is like in reality and request a demo account!
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